It's always a good idea to respond to a thank you letter, whether it's from your brother or your boss. When deciding how to respond, the key is to be sincere. Feel free to show your gratitude to the sender and see it as an opportunity to improve your relationship. You can answer in person, by phone, or by email.
Steps
Method 1 of 3: Reply to a colleague
Step 1. Express your gratitude to the sender by saying "please"
By taking part of your time to respond to a thank you letter, you can strengthen your bond with your coworker or boss. Whether you do it in person or by email, show your appreciation for the time the person took to send the email.
Advice
if “please” is not the word you want, express your gratitude and appreciation in your own words. For example, like this: "I really appreciate your attention."
Step 2. Tell the addressee how you have benefited from the task or project that you worked on together
In addition to the gratitude for the gratitude, set the stage well for the future by declaring the pleasure or benefit you get from working well together.
- “It was a very rewarding job. I learned a lot about this project and appreciated this opportunity. "
- “I hope I still have the opportunity to work with the design department. It's great fun! "
Step 3. Be brief
A response to a working thank you letter is not always expected or required. Therefore, in order not to take up too much of your colleague's time, keep your answer short.
Method 2 of 3: Appreciating Customer Gratitude
Step 1. Express your appreciation
In addition to a simple “please,” a response letter to a grateful client is an opportunity to thank him for contacting you and express hope that the relationship will continue, perhaps even offering him a discount or a free service as an incentive.
- “It was a pleasure working with you, Mr. Ivanov. I was delighted to meet you and hope to see you again soon. "
- "I am so glad that you liked your new painting, Mr. Mamedov! As a sign of my affection for you, I want to offer you a 10% discount on your next purchase in our gallery."
Step 2. Respond in a timely manner
As with any reply to an email, it’s best not too late. Timeliness is an indicator that the sender is high on your priority list; it enhances the feeling of appreciation.
Step 3. Write in a warm, personal tone
If someone approached you with gratitude, this is a good opportunity to deepen your relationship with the person and make him feel valuable and special.
- "Thanks for your cooperation, I hope your adventure will be wonderful!"
- "It was nice to meet you, good luck with your big project!"
Method 3 of 3: Reply to a friend or family member
Step 1. Say: "Please!" This is most often the answer in response to gratitude. With this answer, you show the person that you heard him and appreciate his appreciation. Other phrases can be used:
- "It was not difficult for me."
- "Contact at any time."
- "I was glad to help you."
Step 2. Say, "I know you would do the same for me."
If you want to go further and emphasize the closeness of your relationship with the sender, use this phrase. It implies trust in a relationship. Other phrases with similar meanings:
- "You helped me out too."
- "I'm glad we have each other."
- "I am always ready to help you."
Step 3. Let him know that you are happy to help him
You can express and emphasize the idea that you are pleased to help him with the following phrases:
- "I did it with pleasure."
- "I was glad to do it for you."
- "I was pleased to help you!"
Step 4. Express your sincerity with facial expressions and gestures
If you choose to respond to an email in person, smile and look the other person in the eye as you express your appreciation. At the same time, you should not cross your arms over your chest. Non-verbal cues are just as important as what you say.