This article will show you how to scan documents on your computer using your Canon multifunction printer. This can be done on a Windows computer and Mac OS X.
Steps
Part 1 of 3: How to Prepare to Scan
Step 1. Make sure your Canon printer has a scanner
If the printer is a multifunctional printer (MFP), then it has a scanner. Other models also have a scanning function, but it's better to make sure of this (read the instructions for the printer or its page on the manufacturer's website).
Step 2. Connect the printer to your computer
Most Canon printers that scan documents can be connected wirelessly using the touch panel, but it is better if you connect the printer to your computer using a USB cable.
Most printers are sold with a USB cable that can be used if the wireless function does not work
Step 3. Turn on the printer
To do this, press the power button on the printer body. If the printer does not turn on, make sure it is connected to a power source.
Step 4. Open the scanner
Lift the scanner lid - you will see the inside (glass) surface.
- If your Canon printer has a paper feeder, put the document in the tray. Curl up with the symbol on the tray to understand how to insert the paper correctly.
- Check your printer's manual if you are unsure how to use the built-in scanner.
Step 5. Place the document face down in the scanner
There is a symbol next to the glass surface that tells you how to properly place the document in the scanner.
Step 6. Close the scanner cover
Make sure the scanner is closed securely before scanning a document.
Part 2 of 3: How to scan a document in Windows
Step 1. Open the Start Menu
Click on the Windows logo in the lower left corner of the screen.
Step 2. In the start menu search bar, enter faxes and scan
This will search for Fax and Scan.
Step 3. Click Fax and Scan
You will find this program at the top of the Start Menu. The Fax and Scan software starts.
Step 4. Click New
It's in the upper-left side of the Fax and Scan window. A new window will open.
Step 5. Make sure the correct scanner is selected
The screen displays the word "Canon" and your printer model number. If you see something different, click Change> Canon.
Step 6. Select the type of document
Open the drop-down menu "Profile" and select the type of document (for example, "Photo").
Step 7. Specify the color of the document
Click the Color Format drop-down menu, and then select Color or Black & White.
The scanner can also have its own color settings
Step 8. Select the file type
From the File Type drop-down menu, select the file format (for example, PDF or JPG) in which the final file will be saved.
We recommend choosing PDF format if you are scanning a document
Step 9. Change other parameters on the page
Depending on the scanner, the page may display other options (for example, Resolution) that you can change.
Step 10. Click Preview
This button is at the bottom of the window. A preview window will open and you can see what the scanned document will look like.
If you don't like the way the document looks in the preview window, correct the document in the scanner, and then click Preview again
Step 11. Click on Scan
This button is at the bottom of the window. The document will be scanned with the specified parameters and saved in the specified format. To find your scanned document, follow these steps:
- open the start menu
-
Windowsstart ;
- open File Explorer
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Windowsstartexplorer ;
- click "Documents" in the left part of the window;
- double-click the Scanned Documents folder.
Part 3 of 3: How to Scan a Document in Mac OS X
Step 1. Open the Apple menu
Click on the Apple logo in the upper left corner of the screen. A dropdown menu will open.
Step 2. Click System Preferences
It's near the top of the drop-down menu.
Step 3. Click Printers & Scanners
This printer-shaped icon is on the right side of the System Preferences window.
Step 4. Select your Canon scanner
Click on "Canon" in the upper left corner of the window.
Step 5. Click the Scan tab
It's at the top of the window.
Step 6. Click on Open Scanner
You will find this option at the top of the Scan tab.
Step 7. Click Settings
It's in the lower-right side of the window.
Step 8. Select the file type
From the Format drop-down menu, select the file format (for example, PDF or JPEG) in which the final file will be saved.
We recommend choosing PDF if you are scanning a document, not an image
Step 9. Specify the color of the document
Click the View drop-down menu (at the top of the page), and then choose a color option (for example, Black & White).
The scanner can also have its own color settings
Step 10. Select the folder where the scanned document will be placed
From the Save to drop-down menu, select the appropriate folder (for example, Desktop).
Step 11. Change other parameters on the page
Resolution or Orientation may appear depending on the type of document you are scanning.
Step 12. Click on Scan
It's in the lower-right corner of the window. The document will be scanned and sent to the specified folder.