Learn how to scan a document on your Mac using a connected scanner or multifunction device (MFP). When you connect your scanner or MFP to your computer and install the required software, you can scan the document, and then use the Viewer to save the scanned document to your hard drive.
Part 1 of 2: How to Connect a Scanner
Step 1. Connect your scanner or MFP
In most cases, this can be done using a USB cable, which must be plugged into the scanner / MFP port and into the back or side of the computer.
- You can also use a scanner / MFP with a wireless module.
- If the scanner is connected to a computer wirelessly, set up the scanner. Make sure it is connected to the same wireless network as your computer.
Step 2. Open the Apple menu
Click on the Apple logo in the upper left corner of the screen.
Step 3. Click System Preferences
This option is on the menu. The System Preferences window will open.
Step 4. Open the View menu
It's at the top of the screen.
Step 5. Click Print & Scan
This option is on the menu. A pop-up window will open.
Step 6. Click on ＋
It's in the lower-left side of the window. A list of available printers and scanners will open.
Step 7. Select your scanner
Click on his name in the list.
Step 8. Follow the instructions on the screen if prompted to set up your scanner
Step 9. Update the scanner software (if needed)
Once the scanner is set up, check its software to make sure it doesn't need an update:
- macOS Mojave and newer - Open the Apple menu
and click Software Update> Update All.
- macOS High Sierra and later - Open the Apple menu
, click App Store, go to the Updates tab, and click Update All (if available).
Part 2 of 2: How to scan a document
Step 1. Place your document in the scanner
In this case, the text of the document should be directed downward.
Step 2. Open Spotlight
Click the magnifying glass icon in the upper right corner of the screen.
Step 3. Open the Viewer
Enter view in the Spotlight text box, and then double-click View in the search results.
Step 4. Click on File
This menu is in the upper left corner of the screen.
Step 5. Select Import from Scanner
This option is on the menu. A new menu will open.
Step 6. Click Enable Network Devices
This option is in the new menu.
Step 7. Select your scanner
When Viewer finds network scanners, do the following:
- Click "File".
- Select Import from Scanner.
- Click the name of the scanner.
Step 8. Click on File > Export to PDF.
The "Save As" window will open.
Step 9. Enter a name
In the Name text box, enter a name for the scanned PDF document.
Step 10. Select a folder to save
Click on "Where" and select the desired folder from the menu.
Step 11. Click Save
This button is at the bottom of the window. The scanned document will be saved in PDF format in the specified folder.