A note is an entry (footnote) made in a document regarding a specific word, place or paragraph. Their presence in the document may indicate the need for error correction or, perhaps, an invitation to the editor to redo the text. Notes can also be used by teachers and educators when evaluating and reviewing student work. Whatever the situation, notes can be easily added to a Word document.
Step 1. Start the Microsoft Word application
Step 2. Open the document with which you will work
Step 3. Save the document in a new file with a different name before adding notes
This step is done in order to save the original file
Step 4. Turn on the feature to display Markup for annotations in Word
- In Word 2003: It's on the View menu.
- In Word 2007 or 2010: Click the Review tab in the menu or ribbon and select Comments from the Show Markup drop-down menu.
Step 5. Select the text you want to comment on in Word by clicking on it to select a word or a set of words
Step 6. Insert a comment (note)
- In Word 2003: Click the Insert menu and select "Comment".
- In Word 2007 or 2010: Click New Comment under Comments on the Review tab.
- Enter your comment and press ESC to close it.
- Edit or delete comments by right-clicking on them or choosing "Delete" or changing the text.
Step 7. Done
- It is recommended that any future recipients of the document turn on the "Markup" function in order to see comments and track changes.
- The Track Changes feature in Word will allow you to edit your document by noting the changes and the original text. Changes can be accepted or rejected by either you or another user.
- Word also allows you to insert footnotes and endnotes into text using the Cross-reference or Reference tool located on the Insert tab and menu.